Business Specialist / EA

Business Specialist / EA at Land Information New Zealand, Wellington

12 Month Fixed term contract covering maternity leave providing seamless administrative support, planning, and advice to the People business group. Opportunity to contribute to People/HR work to grow your HR skills, working in an environment where your contribution is appreciated and makes a difference. We are looking for a fantastic Business Specialist/Executive Assistant supporting leaders in the People/HR business group at Toitū Te Whenua. You will play a central role providing end-to-end seamless, professional support, planning and advice. As a Business Specialist you'll be part of a great and collaborative team, reporting to the Leader – Business Management. Your experience in planning, administrative tasks and organisational skills mean you see potential challenges and risks before they become issues. You build collaborative and positive working relationships across the wider business and are an active member of the Business Specialist network. You are proactive and able to skilfully manage multiple deadlines and priorities to ensure the best outcome in each situation. You will also work alongside the People/HR team, including providing first-line support for employee inquiries via the HR email inbox. The People function supports a productive, thriving workforce that is skilled to deliver against Toitū Te Whenua's outcomes while also evolving it to meet future needs. They have a pivotal role to play in growing the strong, positive culture at Toitū Te Whenua. Our Business Specialist roles support the organisation through providing seamless administrative support, planning, and advice to a range of people and processes across our group, including Head of (Tier 3) and Leader (Tier 4) roles. This includes:

• Arranging meetings and events
• Booking travel
• Catering
• Setting up rooms
• Identifying efficiencies and driving improvements
• Building subject matter expertise across the group

You will also have the opportunity to support people related processes like recruitment and induction of new staff as well as supporting business planning and financial processes by administering team business plans and organising purchase orders and processing expense claims. We're looking for someone who has proven successful experience in administration roles, with super-star organising skills who will deliver proactive and customer-focused service. You'll have strong attention to detail and be able to prioritise tasks effectively to achieve multiple demands. A strong communicator with excellent verbal and written skills, you will be comfortable working with a range of peers and leaders. Having experienced a range of computer and technology systems, including the full suite of Microsoft Office products, your ability to adapt and learn our current systems and processes will be a key strength. As will be identifying and implementing any improvements in how we undertake our mahi. Prior experience in a People/HR team is advantageous, however not mandatory. The expected appointment range for this role is $74,000-80,000. Toitū Te Whenua plays a vital role in understanding, developing, and caring for New Zealand's whenua, moana and arawai (land, sea and waterways). Whether you're developing our products and services to support our customers, managing the Crown estate, engaging with our iwi partners, or helping us be an effective regulator, your contribution can make a difference. Our mahi helps New Zealanders have confidence that the development of our land, communities and country is being planned from an informed and expert position that balances environmental, social, cultural, and economic considerations. Now and for future generations. Our Kia Toipoto Intentions - Public Service Gender, Māori, Pacific and Ethnic Pay Gap Action Plan. ToitūTe Whenua is a diverse team of individuals with different experience and perspectives. This drives our culture and high performance. We know that people from underrepresented groups and women in particular don't apply for roles if they're not a 100% match, but we're not looking for perfection, we're looking for potential. As an inclusive and supportive employer, we value difference and want to encourage anyone interested to apply, regardless of whether you tick all the boxes or not. As an organisation we embrace diversity, encourage work life balance and have a flexible approach to the way we work which means you will quickly feel connected and valued. Tono mai -How to Apply If you're eyeing up this role and believe you've got what it takes, please apply, or get in touch with the team. To apply, please click “Apply Online.” You'll be taken through to our Toitū Te Whenua Careers Centre where you'll be able to review further information about the responsibilities and accountabilities of this role in the Position Description. You'll be able to complete your online application form and upload a copy of your CV/Cover Letter. Please note, while applications close Friday 7 February , we may be reviewing applications as they are received and may progress with suitable applicants prior to the application closing date. Therefore, please apply as soon as possible if you are interested in this position. For tracking and evaluation purposes, all applications must be submitted via our on-line process. You must have the legal right to live and work in New Zealand to be eligible for this position. You may notice that the Position Description title for this role (Business Specialist - Level Tahi/one) doesn't match the advertised title. At Toitū Te Whenua we design our roles around shared capabilities (rather than focusing on tasks). This means our position descriptions are broad, one position description can cover many roles, this is known as Broad Based Role (BBR). Using BBR allows us to be responsive to our customers and to strengthen the connections across our organisation. It also gives us the flexibility to provide wider opportunities to our people, to further their careers. If you have any questions about this role or working at Toitū Te Whenua, please email opportunities@linz.govt.nz and our Recruitment Team will be in touch with you. #J-18808-Ljbffr