Document Controller

دوام كامل في Al Fahim Group في UAE

نُشرت يوم February 1, 2025

تفاصيل الوظيفة

Role Purpose: The jobholder is responsible to maintain a master document register for all project related files, documents, drawings, transmittal notes and correspondence with complete archiving of all completed projects. She/he also provides administrative support by coordinating all office management activities including handling information requests, drafting correspondence, receiving visitors/calls, managing incoming/outgoing mails, scheduling appointments and preparing presentations/reports. Key Accountabilities: Documentation Control

Controls documentation produced internally and externally to ensure proper allocation and easy retrieval of important documents.
Ensures that all documentation, drawings and specifications are up to date and at the correct revision.
Maintains and distributes documents and comments according to the Project distribution matrix.

Administrative Support

Receives and screens incoming calls and visitors, handles their inquiries, provides requested information and/or directs them to the appropriate person according to their needs.
Reads and screens incoming correspondence; organizes and makes preliminary assessment of documents received; handles some matters personally and forwards materials to the manager and other team members as appropriate.
Assists in preparation of presentations/reports by collating and compiling data, creating and modifying drafts in order to facilitate review by the line manager.
Manages and maintains office supplies/consumables and equipment inventory. This includes coordinating with the Purchasing and IT Department (as appropriate) ensuring adequate stock levels are maintained and equipments are in proper condition at all times.
Maintains team’s calendar by arranging for meetings/appointments. Prepares and circulates meeting agenda, invitations.

Experience: • 2 to 3 years experience in a similar role. Knowledge & Skills:

Good working knowledge of Microsoft Office.
Ability to prioritize and meet deadlines.
Self discipline.
High level inter-personal skills and the ability to interact with senior members of management.
High level of computer literacy.
Fluent in spoken and written English.

About The Company: Al Fahim Group is one of Abu Dhabi's most successful family businesses. The company was founded by the late Abdul Jalil Al Fahim in 1958, a visionary entrepreneur who led the company until his death in 1996. Today, it continues to be directed by a board composed of eight brothers, intrinsically motivated to preserve and enhance the business seeds sown by their father - for the good of the country, and their compatriots. As Abu Dhabi moves forward, Al Fahim Group continues to support the country's progress by servicing the needs of the new economy with excellence and quality - whether providing safe, reliable service and support to fuel the continued growth of Abu Dhabi's oil and gas fields; distributing top-quality, luxury cars to ensure its residents have the ways and means to travel the roads in comfort; building and managing world-class hotels and residences to accommodate a growing influx of tourists and residents; or investing in a broad portfolio of local, regional and global interests to generate funds to support continued growth opportunities. #J-18808-Ljbffr

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الشركة المعلنة عن الوظيفة

Al Fahim Group

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تفاصيل الوظيفة

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الشركة المعلنة عن الوظيفة

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