Secretary/Receptionist

Please read before applying to save your time. We are looking for a Secretary cum Receptionist for a temporary position of 1 month. Here’s a comprehensive list of daily duties: Front Office Management:

• Greet and welcome visitors with a professional and friendly demeanor.
• Answer and direct incoming phone calls promptly and courteously.
• Manage and route emails and other correspondence to the appropriate staff.
• Ensure the reception area is always tidy, organized, and presentable.

• Manage and schedule meetings, appointments, and conference calls for the team.
• Maintain and update office calendars, including reminders for deadlines and events.
• Prepare and distribute meeting agendas, minutes, and other related materials.
• Organize and maintain office files, records, and documents (digital and physical).

• Assist in preparing reports, presentations, and spreadsheets as requested.
• Coordinate with various departments for routine communication and updates.
• Assist HR and operations with travel bookings, visa applications, and hotel reservations.

• Handle inquiries from clients, visitors, and staff efficiently and professionally.
• Ensure guest logs and visitor passes are accurately maintained.
• Address customer or client concerns and escalate issues when needed.

• Monitor and order office supplies to ensure stock levels are adequate.
• Handle incoming and outgoing mail, courier packages, and deliveries.
• Ensure the meeting rooms are prepared for scheduled meetings.
• Professional Etiquette:
• Maintain confidentiality of sensitive information at all times.
• Uphold professional behavior and appearance in all interactions.