Documents and Records Archivist

دوام كامل في Client of Proven SA في Saudi Arabia

نُشرت يوم January 23, 2025

تفاصيل الوظيفة

Key Role : The Documents and Records Archivist will be responsible for managing and organizing all documentation and records related to the design and construction of a prestigious museum project in Mecca. This role involves maintaining a comprehensive and efficient archive system to ensure that project records, blueprints, contracts, and other critical documents are accessible, secure, and preserved for future reference. The archivist will play a vital role in supporting the project’s documentation needs and ensuring compliance with regulatory and organizational standards. Responsibilities Document Management

Develop and implement a structured system for the storage, retrieval, and management of project documentation.
Organize and maintain all records, including design drawings, contracts, permits, correspondence, and progress reports.
Ensure the accurate labeling, categorization, and indexing of documents to facilitate easy access.

Archival Processes

Establish and maintain an archival system that ensures the long-term preservation of critical project documents.
Conduct regular audits to ensure the integrity and completeness of archived records.
Digitize physical records and create backups to safeguard against loss or damage.

Compliance and Standards

Ensure all documentation processes comply with local laws, regulations, and international archiving standards.
Maintain confidentiality and security of sensitive records, particularly contractual and financial documents.
Support project audits by providing accurate and up-to-date documentation.

Coordination and Communication

Collaborate with project managers, engineers, contractors, and other stakeholders to collect and verify documentation.
Act as the primary point of contact for document requests and distribution.
Provide training to project staff on proper documentation practices and the use of archiving systems.

Documentation of Museum-Specific Records

Maintain records related to specialized museum elements, such as artifact specifications, exhibit layouts, and conservation reports.
Ensure the preservation of project milestones and documentation for future museum operations and historical reference.

System Improvement and Technology

Recommend and implement technological solutions, such as document management software or cloud-based storage, to enhance efficiency.
Continuously update the archiving system to incorporate new tools, standards, and best practices.

Reporting and Monitoring

Generate regular reports on document status, including outstanding records, updates, and compliance gaps.
Monitor document flow to ensure timely submission, approval, and storage.

Recommended Technical Skills

Proficiency in document and record management systems (e.g., Microsoft SharePoint, DocuWare, or OpenText).
Knowledge of archival standards and practices, including ISO 15489 (Records Management).
Familiarity with digitization tools and techniques for physical record conversion.
Understanding of compliance requirements for documentation in construction and museum projects.
Ability to create and manage metadata for efficient document retrieval.

Recommended Soft Skills

Organizational Skills: Exceptional ability to manage and maintain complex document systems.
Attention to Detail: Precision in handling and categorizing sensitive and critical records.
Problem-Solving: Capacity to address document management challenges and improve systems proactively.
Communication: Strong ability to coordinate with diverse project teams and explain documentation processes clearly.
Time Management: Ability to prioritize and meet deadlines in a fast-paced project environment.
Confidentiality: Commitment to maintaining the privacy and security of sensitive documents.

Minimum Qualifications

Bachelor's degree in Administration, Records Management, Library Science, or an equivalent field.

Minimum Experience

At least 5 years of experience in archiving and documentation, preferably in large-scale construction projects or specialized environments like museums or cultural institutions.

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تفاصيل الوظيفة

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