Office Manager

We are looking for a proactive and highly organized Office Manager and Administrative Assistant to help set up and manage our new office in Davao City. In this role, you will be responsible for overseeing day-to-day office operations, managing incoming staff, handling administrative tasks, and ensuring smooth coordination between our head office in Hong Kong and operations in Manila. You will play a key role in building a productive work environment, addressing daily office issues, and ensuring that all administrative functions are well-maintained.

Key Responsibilities:

• Lead the setup of the new office in Davao, including space organization, equipment installation, and facilities management.
• Oversee the recruitment and onboarding of new staff and manage day-to-day office operations.
• Handle all administrative tasks such as managing bills, office supplies, and vendor relationships.
• Sync regularly with the head office in Hong Kong and provide timely updates and reports to the Operations Manager in Manila.
• Troubleshoot and resolve daily office issues, ensuring a smooth and efficient workplace.
• Manage office budgets, track expenses, and maintain financial records for reporting.
• Coordinate with finance, and IT teams to support staff and office needs.

• Bachelor’s degree in Business Administration, Management, or related field.
• Proven experience in office management or administrative roles.
• Strong organizational and multitasking abilities with attention to detail.
• Excellent communication skills and ability to coordinate across multiple locations.
• Proficiency in Microsoft Office and familiarity with financial management.
• Problem-solving mindset and the ability to manage time efficiently.