Personal Assistant
دوام كامل
في UrbaCon Contracting & Trading Company
في
Qatar
نُشرت يوم January 9, 2025
تفاصيل الوظيفة
Job Summary The Personal Assistant serves as the primary point of contact for internal and external transactions on all matters pertaining to the immediate superior or manager, such as but not limited to handling information requests, performing administrative functions such as preparing correspondences, arranging conference calls, and scheduling meetings as well as fulfilling all administration requirements assigned. Job Responsibilities
- Ensure to compile data, prepare error-free reports or collate data for consideration and presentation by supervisor/manager as and when required within the set deadline.
- Process and respond promptly to incoming and outgoing communications (post, telephone, fax, email, face to face), accurate message taking, copying, and distributing information as necessary.
- Maintain a scheduler to help organize appointments with the immediate superior and give necessary advice/reminder on a daily basis and ensure critical meetings are not missed.
- Maintain a log of visitors and appointments for easy reference on a daily basis.
- Ensure to appear and act in a professional and pleasant manner with all visitors.
- Ensure to confidentially and accurately distribute, record, or file correspondences, calls, or queries at all times to ensure efficient traceability of all documents handled in the direct supervisor’s office.
- Ensure that documents for the department are distributed to the concerned personnel on a timely manner on a daily basis.
- Ensure that documents for the immediate superior are properly screened and organized in the signature file on a daily basis.
- Record all distributed documents and monitor actions taken for correspondence that require reply on a daily basis.
- Monitor all documents coming in or leaving the department in compliance with the quality management system at all times.
- Ensure to collate data or to prepare professional reports, memos, or presentations as and when requested by the immediate superior within the established time frame with minimal errors.
- Knowledge on handling/preparing correspondence.
- Knowledge of information gathering and monitoring.
- Excellent working knowledge of English (oral and written).
- Knowledge of computer and other related office equipment.
- High proficiency in Computer Office Applications and Programs (MS Excel, Word, etc.).
- ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.
- Collaboration
- Accountability
- Resilience
- Quality
- Leadership
- General Inventory Management L2
- Calendar Maintenance L2
- Document & Record Control L2
- Travel Arrangements L2
- Administrative Document Design L2
Apply safely
To stay safe in your job search, information on common scams and to get free expert advice, we recommend that you visit SAFERjobs, a non-profit, joint industry and law enforcement organization working to combat job scams.
