Administrative Officer

We are looking for a reliable Administrative Officer. He / She will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. His / Her responsibilities will include bookkeeping and mentoring office assistants. The ideal candidate will be competent in prioritizing and working with little supervision. He / She must be self-motivated and trustworthy and will ensure smooth running of the company's offices and contributes in driving sustainable growth.

Responsibilities:

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Supervise administrative staff and divide responsibilities to ensure performance
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary

Requirements and skills

BSc/BA in office/business administration or relevant field is preferred

Proven experience as an office administrator, office assistant or relevant role

Outstanding communication and interpersonal abilities

Excellent organizational and leadership skills

Familiarity with office management procedures and basic accounting principles

Excellent knowledge of MS Office and office management software (ERP etc.)

Qualifications in secretarial studies will be an advantage