Receptionist/ Office Assistant/ Personal Assistant

دوام كامل في a Laimoon Verified Company في Saudi Arabia

نُشرت يوم December 25, 2024

تفاصيل الوظيفة

Receptionist/ Office Assistant/ Personal Assistant Receptionist/ Office Assistant/ Personal Assistant Apply locations Riyadh posted on Posted 2 Days Ago job requisition id R-04581 We are looking to recruit an assistant to provide a high level of efficient, client-focused and professional administrative support to the operations of our Riyadh office. The exact scope of this role is to be confirmed, depending on the qualifications and experience level of the successful candidate.This role is expected to cover duties related to office operations, office reception, general administration and some personal assistant tasks as required. The successful candidate should have relevant experience and ideally is bilingual (competent in both English and Arabic).Key responsibilities and deliverablesOffice ReceptionAnswers phone calls through the reception, directs as appropriate and takes accurate messages.Maintains good knowledge of clients and carries out basic client liaison duties.Greets and farewells clients in a friendly and professional manner and escorts them to the boardrooms. Sets up and services refreshment requirements and ensures the room is checked on a regular basis during meetings and assist with cleaning when required.Manages incoming and outgoing couriers and deliveries and arranges distribution in a timely manner. Tracks outgoing packages to ensure receipt. Allocates fees to the appropriate cost code or client as per office procedures.Office OperationsEnsures kitchen, offices, reprographics room and general office area is kept tidy, well maintained and stocked appropriately.Ensure kitchen appliances are working and services as required.Handle catering requests for meetings.Coordinates and performs office moves of furniture, personal items, documents and computer equipment as required.Maintain balanced petty cash for the Riyadh office, prepares payment requests for general office services.Performs and coordinates general handyman and maintenance tasks which do not require an external professional.Controls stationary inventory and deals with vendors to place orders when necessary.Delivering, collecting and distributing documents and post.Provide cover for office driver if necessary.Assists with internal and external driver bookings.Assists with issuing and logging office access cards as well as prepares applications for lift and parking cards as necessary.In the near term, provide support to Office Manager with the KSA office move.Is part of the fire warden and first aid team.Personal AssistantProvides fee earners with appropriate support in managing client and/or personal matters, such that fee earners are able to focus their time on providing efficient services to clients.Where required, pro-actively manages fee earners' diaries, makes appointments, arranges meeting rooms and organises travel arrangements and expense claims to ensure all work activities are scheduled effectively. Able to make reasoned decisions when conflicts occur, or know when to refer to fee earner for the decision.Support projects and initiatives including but not limited to IT projects, HR initiatives and client events etc. as required.General AdministrationMaintain mobile phones for colleagues and new joiners.Negotiate corporate rates with local hotels and apartments and arrange bookings.Coordinate with external IT contractors and other contractors to ensure service standards are met.Provide support and guidance to new joiners to help settle down in Riyadh.Coordinate local logistics and transportation for visitors.Provides administrative support to Office Manager and business services teams in MENA as required.Key requirements (Communication/skills/experience)EssentialNative Arabic language, capable with Arabic typing and writing.English at business fluent level.Excellent communication skills (written and oral).Minimum 1-3 years office experience (preferably in a professional services environment).Friendly and helpful customer service approach.Good organisational skills and attention to detail.Ability to prioritise and act on own initiative.Able to work fast to tight deadlines.Able to work autonomously.Ability to adopt a flexible and proactive approach and retain a professional attitude under pressure.Able to produce high quality Word and basic Excel documents.Willingness to broaden experience and develop skills further.Willingness to work overtime and/or outside of normal working hours including weekends as required.DesirableValid KSA driver's license.Experience of working in a legal environment.About UsFreshfields is a global law firm with a long-standing track record of successfully supporting the world's leading national and multinational corporations, financial institutions, and governments on ground-breaking and business critical mandates.At Freshfields we seek to create a better future for our clients, our people and the communities in which we live and work. We value diversity and are committed to building an inclusive environment where everyone feels they can belong, engage and excel.

#J-18808-Ljbffr General HR

Apply safely

To stay safe in your job search, information on common scams and to get free expert advice, we recommend that you visit SAFERjobs, a non-profit, joint industry and law enforcement organization working to combat job scams.

See All Receptionist Jobs

Receptionist/ Office Assistant/ Personal Assistant

تفاصيل الوظيفة

Apply safely

الشركة المعلنة عن الوظيفة

Confidential

ASSISTANT RIG SUPERINTENDENT - SAUDI ARABIA

Assistant Mechanic

HSE Officer (Onshore HDD) - Saudi Arabia

Accounting Officer

Contracts Management Department Manager - Head office

LAND OPERATIONS - RIG SUPERINTENDENT - SAUDI ARABIA

Global Long-term Petrochemical Specialist

Global Long-term Petrochemical Specialist

HSE Analyst

Global Refinery Lp And Modelling Specialist

Global Refinery LP And Modelling Specialist

Data Architect

Data Architect

Chief Mate

Turnaround Engineer

Turnaround Engineer

Mechanical Engineer Fired Heaters

Sr Counsel Intl. Trade Controls & Sanctions

Business Development Analyst

الوظائف

الدورات التدريبية

الموقع

تواصل معنا

الصفحة الرئيسية المملكة العربية السعودية Receptionist/ Office Assistant/ Personal Assistant

الصفحة الرئيسية المملكة العربية السعودية Receptionist/ Office Assistant/ Personal Assistant

Receptionist/ Office Assistant/ Personal Assistant

تفاصيل الوظيفة

Apply safely

الشركة المعلنة عن الوظيفة

Confidential

Similiar Jobs that might interest you

ASSISTANT RIG SUPERINTENDENT - SAUDI ARABIA

Assistant Mechanic

HSE Officer (Onshore HDD) - Saudi Arabia

Accounting Officer

Contracts Management Department Manager - Head office

LAND OPERATIONS - RIG SUPERINTENDENT - SAUDI ARABIA

Global Long-term Petrochemical Specialist

Global Long-term Petrochemical Specialist

HSE Analyst

Global Refinery Lp And Modelling Specialist

Global Refinery LP And Modelling Specialist

Data Architect

Data Architect

Chief Mate

Turnaround Engineer

Turnaround Engineer

Mechanical Engineer Fired Heaters

Sr Counsel Intl. Trade Controls & Sanctions

Business Development Analyst

لماذا تقوم بالإبلاغ عن هذه الوظيفة؟

تنبيه الوظائف الشاغرة من ليمون fresh jobs directly from websites*

الوظائف

الدورات التدريبية

الموقع

تواصل معنا