Office Manager

Joining Henley & Partners As the leading global citizenship and residency advisory firm for over two decades, we specialize in helping our clients navigate the complex landscape of investment migration and citizenship planning. Why choose Henley & Partners? Here's what sets us apart:

• Global Impact: Join a company that makes a tangible difference in people's lives. Our work enables individuals and families to broaden their horizons, access new opportunities, and secure a brighter future through alternative citizenship and residency options.
• Cutting-Edge Expertise: Be part of a team of industry pioneers and experts who are at the forefront of the investment migration field. We provide innovative solutions and leverage our extensive network of international partners to deliver exceptional service to our clients.
• Dynamic and Diverse Culture: Immerse yourself in a truly global environment. With more than 40 offices spanning across continents, we foster a multicultural and inclusive workplace where ideas are valued, collaboration thrives, and personal growth is encouraged.
• Continuous Learning: We believe in investing in our employees' professional development. At Henley & Partners, you'll have access to ongoing learning opportunities, training programs, and industry conferences that will enhance your skills and expand your knowledge.
• Impactful Projects: Join us in working on high-profile projects that shape the future of investment migration. From advising governments on citizenship-by-investment programs to assisting high-net-worth individuals in achieving their global mobility goals, your work will have a direct impact on our clients and the industry.
• Work-Life Balance: We recognize the importance of maintaining a healthy work-life balance. Enjoy flexible working arrangements and benefits that support your well-being, ensuring that you can thrive both personally and professionally.

Key Responsibilities:

• Conduct office management, ensure smooth running of all offices in North Asia.
• General office administrative duties; replenish supplies and equipment as and when needed.
• Manage office related contracts expiries & renewals, manage external service vendors, assist in formulating and implementing administration policies and procedures.
• Responsible for HR matters including but not limited to recruitment, staff onboarding performance review co-ordination, staff benefits, offboarding etc.
• Co-ordinate with Group HR and HR vendor to ensure compliance with local labor ordinances and group policies.
• Maintain staff records and update HR system in a timely and accurate manner.
• Arrange team building activities.
• Ensure IT security policy is fully implemented per group policy and work with Group IT team and external vendor for office equipment.
• Assist Head of Office to manage meeting schedules, preparation of letters, presentations and reports.
• Oversight staff business travels, transportation/hotel booking and related insurance.
• Co-ordinate with marketing officer for marketing material preparations, events and related matters.
• Perform any ad-hoc duties as assigned by the management.

Qualifications:

• Bachelor Degree in Business Administration/Human Resources/Facilities Management or related qualification.
• With minimum 5 years office administration experience and with 2 years in managerial role.
• Experiences in managing China offices and knowledge of China labor ordinance a plus.
• Ability to manage and prioritize multiple tasks while meeting deadlines.
• Self-initiatives, good interpersonal, communication and time management.
• Proficiency in MS office software and Chinese typing.
• Ability to work in a diversified and team environment.
• Fluent in written and spoken English, Cantonese & Mandarin.
• Candidates with less experience may consider as Assistant Office Manager.

Join our team and be part of an organization that values innovation, fosters collaboration, and believes in the potential of its employees. We offer competitive compensation, comprehensive benefits, and a dynamic work environment that encourages growth and personal development. If you are seeking a challenging yet rewarding opportunity where your ideas can make a real impact, we invite you to apply today. #J-18808-Ljbffr