Personal Assistant to Regional Director, G6 (Readvertised)

Personal Assistant to Regional Director, G6 (Readvertised)

• Level: G-6
• Contract type: Fixed Term Appointment
• Duty station: Istanbul

This is a re-advertised vacancy announcement. Those who have applied in the prior vacancy do not need to reapply. The Position: The Personal Assistant (PA) provides critical senior level, administrative, secretarial, and communications support, as a direct report of the Regional Director. Job Purpose: As the key administrative support to the Regional Director, you will be responsible for maintaining full confidentiality, upholding protocol, managing information flow, and following up on deadlines and commitments. You will also facilitate knowledge building and management; provide logistical support; support communications; and coordinate secretarial services. You would be responsible for:

• Ensuring optimal communication flows between the Regional Director and the staff of the Regional Office (RO), as well as external counterparts.
• Working closely with and under the guidance of the Special Assistant, preparing documentation and presentations, including correspondence, briefs, and reports.
• Undertaking logistical administrative and financial arrangements for meetings and workshops organized by the RO’s Office.
• Managing the Regional Director’s calendar and scheduling of appointments.
• Managing all aspects of the Regional Director’s travel arrangements ensuring compliance with UNFPA’s travel policy.
• Briefing, guiding, and training new/other RO secretaries on office procedures.
• Liaising with national authorities for the timely issuance of residence cards and permits.
• Assisting in the preparation and finalization of the Regional Director’s work plans and travel plans.
• Supporting the Deputy Regional Director and/or the Officer-in-Charge in the absence of the Regional Director.
• Performing any additional tasks assigned by the Regional Director or Deputy Regional Director.

Qualifications and Experience: Education: Completed Secondary Level Education required. First level university degree is desirable. Knowledge and Experience:

• Six years of relevant experience in administration.
• Strong interpersonal and organisational skills.
• Good written and verbal communication skills in English and in Turkish.
• Proficiency in current office software applications and corporate IT financial systems.

Languages: Fluency in English is required; knowledge of other UN languages is an asset. Values:

• Exemplifying integrity,
• Demonstrating commitment to UNFPA and the UN system.

Core Competencies:

• Achieving results,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves and our relationships,
• Communicating for impact.

Compensation and Benefits: This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable. UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity, and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Disclaimer: Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance, and other administrative requirements. #J-18808-Ljbffr