Executive Assistant - Payments, UCD Finance Office

Applications are invited for a temporary post of an Executive Assistant - Payments within UCD Finance Office. The Finance Office wishes to appoint an experienced Executive Assistant for its Payments Section. Reporting to the Payments Manager, the successful applicant will have knowledge of the policies and procedures applicable to the payment of invoices. UCD pays 90,000 invoices per year with a total value of €200m to over 15,000 suppliers. The post-holder will have an understanding of the financial systems which underpin an electronic procure to pay system and will have some experience working in a computerised office environment. The successful candidate must have an awareness of the need to follow university policies in relation to the processing of invoices, especially in relation to the security checks which need to be followed in relation to and checks over supplier data changes. The successful candidate should have an understanding of the rules governing self-accounting for VAT and should have experience in the rules applying to invoices for professional services and payments to which RCT legislation applies. The successful candidate must have relevant experience of a high volume invoice payment system. The appointee will require good numerical, analytical, problem solving and communication skills. Candidates should be capable of working in a demanding and busy environment. Candidates should be capable of working on their own initiative and should also be able to demonstrate team leadership and motivation skills. 95 Executive Assistant_2013 Salary Scale: €30,714 - €46,950 Per Annum Appointment will be made on scale and in accordance with the Department of Finance guidelines Closing date: 12:00 noon (local Irish time) on the 10th of January 2025. Applications must be submitted by the closing date and time specified. Any applications which are still in progress at the closing time of 12:00 noon (Local Irish Time) on the specified closing date will be cancelled automatically by the system. UCD are unable to accept late applications. UCD do not require assistance from Recruitment Agencies. Any CVs submitted by Recruitment Agencies will be returned. Tugtar cuireadh d'iarratais ar post sealadach Cntir Feidhmichin - ocaochta laistigh de An Oifig Airgeadais, UCD. Is mian leis an Oifig Airgeadais Cntir Feidhmichin ag a bhfuil taith a cheapadh le haghaidh a Rannige ocaochta. Agus iad freagrach don Bhainisteoir ocaochta, beidh eolas ag an iarratasir a n-éireoidh leo ar na beartais agus ar na nsanna imeachta a bhaineann le sonraisc a oc. ocann UCD 90,000 sonrasc in aghaidh na bliana, dar luach iomln €200m, le breis agus 15,000 solthra. Beidh tuiscint ag an sealbhir poist ar na crais airgeadais at mar bhonn agus mar thaca ag cras leictreonach sholthar go hoc agus beidh roinnt taith acu ar a bheith ag obair i dtimpeallacht oifige romhairithe. N mr don iarrthir a n-éireoidh leo feasacht a bheith acu ar an ng at le beartais ollscoile a leanint maidir le sonraisc a phriseil, go hirithe i ndil leis na seicelacha slndla nach mr a leanint i ndil le hathruithe ar shonra solthraithe agus seicelacha a dhéanamh orthu. Ba cheart go mbeadh tuiscint ag an iarrthir a n-éireoidh leo ar na rialacha faoina rialatear féinchuntasaocht le haghaidh VAT agus ba cheart go mbeadh taith acu ar na rialacha a bhaineann le sonraisc le haghaidh seirbhs gairmila agus ocaochta a bhfuil feidhm ag reachtaocht RCT leo. N mr don iarrthir a n-éireoidh leo taith bhartha a bheith acu ar chras ocaochta sonraisc ardéilimh. Beidh scileanna maithe uimhrila, anailseacha, réitigh fadhbanna agus cumarside ag teastil n té a cheapfar. Ba chir go mbeadh iarrthir in ann a bheith ag obair i dtimpeallacht éilitheach agus gnthach. Ba cheart d'iarrthir a bheith in ann oibri as a stuaim féin agus ba cheart dibh a bheith in ann ceannaireacht foirne agus scileanna inspreagtha a léiri freisin. 95 Cntir Feidhmichin_2013 Scla Tuarastail: €30,214 - €46,950 in aghaidh na bliana Déanfar an ceapachn ar scla agus de réir threoirlnte na Roinne Airgeadais Dta dnta: 12:00 uair (am itiil na hireann) ar 10 M Eanair 2025. N mr iarratas a bheith istigh faoin am agus dta at sonraithe. Déanfar aon iarratas at fs ar sil ag an am dnta 12:00 uair (Am itiil na hireann) ar an dta dnta sonraithe a scriosadh go huathoibroch ag an gcras. N féidir le UCD glacadh le hiarratais dhéanacha. Nl cnamh ag teastil UCD Ghnomhaireachta Earcaochta. Seolfar ar ais aon CV a chuir na Gnomhaireachta Earcaochta isteach. To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process click the Apply button below to Login/Register.