Corporate Secreterial Assistant

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Responsibilities

• Prepare, draft and review corporate secretarial related documents (e.g. share transaction form, resolutions, annual return, etc.) from incorporation to liquidation.
• Maintain the client’s portfolio and ensure the company’s corporate documents are well maintained in the physical files and the company’s shared drives.
• Assist in filling of the corporate documents.
• Perform world check on identification document and google search for new clients to identify matched against negative news, especially news relating to money laundering and financial terrorism crimes or predicate offences.
• Review and analyze hit/news generated by the world check and report to the group Legal Counsel.
• Prepare internal reports in accordance with the internal guidelines accurately and in a timely manner.
• Conduct periodic review, monitor and update the KYC of directors, shareholders, beneficial owners, and other affiliated entities in the Group database.
• Assist the Legal Counsel with preparation of risk assessments.
• Liaise with the Relationship Manager to request for KYC documents and information.
• Maintain and update the KYC documents and information in the company’s system.
• Ensure documentation is well organized and properly kept.
• Ensure adherence to the statutory and internal AML/CFT policies, rules and regulations, and procedures at all times.
• Assist with other ad hoc tasks (compliance and corporate) from time to time.

Requirements

• Candidates should have at least 2 years of administrator experience, preferably in a financial industry related field or relevant corporate secretarial experience with a professional firm. Those without experience may also apply.
• Strong sense of responsibility.
• Critical thinker with problem-solving skills.
• Detail-oriented.

• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years of corporate secretarial experience do you have?
• Are you willing to undergo a pre-employment background check?
• How much notice are you required to give your current employer?