تفاصيل الوظيفة
About the role: We are seeking an experienced and detail-oriented Purchase to Pay Executive to join our APAC Shared Service Finance team at Barry Callebaut, based in 1Powerhouse, Bandar Utama. The Purchase to Pay Executive will be responsible for managing the invoice posting process, ensuring accurate and timely invoice submission, performing month-end closing activities, and preparing KPI control reports. The ideal candidate should have a strong understanding of accounts payable procedures, good communication skills, the ability to collaborate effectively with various stakeholders, and a keen eye for detail. Key responsibilities include:
- Management
- Receive and review invoices for accuracy, completeness, and appropriate approvals.
- Validate and post invoices into the accounting system accurately and in a timely manner.
- Investigate and resolve any discrepancies or issues with invoices, coordinating with internal departments or vendors as needed.
- Perform ad-hoc tasks whenever required.
- Month-End Closing
- Perform month-end closing activities related to 3rd Party Account Payable.
- Perform account reconciliation, ensuring all payables are accurately recorded.
- Generate and distribute reports summarizing account payable status.
- Vendor Management
- Respond to vendor inquiries regarding payment status or discrepancies.
- Collaborate with purchasing and receiving departments to address vendor-related matters.
- Evaluate vendor performance and provide feedback to relevant stakeholders.
- KPI Control Report
- Develop and maintain key performance indicators (KPIs) related to accounts payable.
- Prepare weekly and monthly reports analyzing KPIs, such as invoice received on time, invoice turnaround time, AP Aging, Debit Balance monitoring, GRIR monitoring, etc.
- Monitor KPIs regularly, analyzing trends, identifying areas of improvement, and potential cost-saving opportunities.
- Present KPI reports to the Team Leader and provide insights for decision making.
- Collaborate with stakeholders to develop action plans for addressing any identified issues.
- Monthly Stakeholder Meetings
- Actively participate in monthly stakeholder meetings related to Account Payable.
- Present relevant reports, such as KPI and vendor performance to stakeholders.
- Discuss any challenges, accomplishments, or upcoming initiatives with the stakeholders.
- Collaborate with stakeholders to address their concerns and provide recommendations for process enhancements.
- Documentation
- Document all process changes and ensure all SOIs are reviewed and approved.
- Communication
- Serve as the first point of contact for the Purchase to Pay-Account Payable Team.
- Support the team leader on internal and external audits as necessary.
- Bachelor's Degree in Accounting, Finance, or a similar field.
- Minimum 2 years of working experience in Finance or Accounting, with experience in handling Indonesia’s entity being an advantage.
- Proficient in English, with business proficiency in a second language, and also Mandarin (read & write) or Japanese.
- Possess end-to-end Accounts Payable knowledge.
- Experience in Shared Services Centre environments is preferred.
- Knowledge of systems such as SAP, Microsoft Office, and web-based applications is preferred.
- Shared Services Experience.
- Possess end-to-end Accounts Payable knowledge.
- Technical accounting and analytical skills.
- Experience in SAP, web, Windows & Microsoft Office applications.
- Ability to think logically as well as plan and manage work on an individual level.
- Ability to adapt your approach to meet the particular needs of the customer.
- Communicating clearly, confidently, comprehensively, and persuasively, especially verbally and in writing, to customers and colleagues at all levels.
- Team player, highly motivated, and adept at change management.
- Being objective, using evidence and knowledge to problem-solve.
- Seeking out opportunities to maximize customer benefit.
- Encouraging information sharing and cross-team working.
- Influencing others effectively, creating support for ideas and initiatives.
- Responding to goals and dealing with challenges in a responsive and constructive way.
- Striving to improve and maintain a high quality of service through all channels and opportunities.
- Promoting a positive working environment, recognizing the importance of different skills, experience, and disciplines.
- Working effectively with others internally and externally, developing partnerships and collaborating to achieve goals.
- Committed to working with numbers and providing analytical insights, adept at building productive working relationships with key stakeholders.
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