Facilities Manager

Position Title: Facility Manager Department: Facilities Management Reports To: Director of Operations Location: Bangalore Employment Type: [Full-time] Job Overview: The Facility Manager is responsible for overseeing the day-to-day operations of a facility, ensuring the environment is safe, functional, and well-maintained for employees, visitors, and clients. This role includes managing building systems, maintenance, safety protocols, space planning, vendor relationships, and ensuring compliance with health and safety regulations. Key Responsibilities:

1. Facility Operations and Maintenance:

• Oversee the maintenance and upkeep of all facility systems (HVAC, electrical, plumbing, elevators, etc.).
• Coordinate routine preventive maintenance and emergency repairs.
• Ensure facilities are clean, safe, and operational at all times.
• Manage and track facility-related work orders and maintenance requests.

1. Vendor and Contractor Management:

• Manage relationships with external contractors and service providers (cleaning, landscaping, security, etc.).
• Negotiate contracts and ensure compliance with service level agreements (SLAs).
• Evaluate vendor performance and handle issue resolution.

1. Space Planning and Optimization:

• Plan and allocate office and workspaces efficiently to meet the needs of staff and departments.
• Assist in the setup and teardown of workstations, offices, and meeting rooms.
• Monitor space usage and make recommendations for improvements or adjustments as necessary.

1. Health and Safety Compliance:

• Ensure the facility complies with all relevant health and safety regulations.
• Conduct regular safety inspections and risk assessments.
• Oversee the development and implementation of emergency procedures, including fire drills, evacuations, and first aid protocols.

1. Budgeting and Cost Control:

• Develop and manage the facility maintenance budget.
• Track expenses and identify opportunities for cost-saving improvements.
• Ensure efficient use of resources and compliance with budget guidelines.

1. Sustainability Initiatives:

• Implement and promote sustainable practices within the facility (energy efficiency, waste management, recycling, etc.).
• Stay up to date with green building standards and eco-friendly initiatives.

1. Security and Access Control:

• Oversee the facility’s security systems, including surveillance cameras, access control, and alarm systems.
• Manage the issuance of security badges and keys for employees and visitors.
• Respond to security incidents or breaches and coordinate with law enforcement if necessary.

1. Communication and Reporting:

• Communicate facility-related updates, issues, and improvements to management and other stakeholders.
• Prepare and present regular reports on facility performance, maintenance issues, and budget tracking.

• Bachelor’s degree in Facility Management, Business Administration, Engineering, or a related field (or equivalent experience).
• Proven experience 10 to 15 years in facilities management or a related field.
• Strong knowledge of building systems and maintenance operations.
• Ability to manage multiple projects and prioritize tasks effectively.
• Excellent communication and interpersonal skills.
• Proficiency with facility management software and MS Office Suite.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and as part of a team.
• Familiarity with relevant regulations, including OSHA and local building codes.

• Facility Management certification (e.g., IFMA’s CFM, BOMA, or LEED).
• Experience with budgeting and cost control.