Personal Assistant

CEO Support Complete all business and personal requests for the CEO. Diary management. Travel, business and personal arrangements, domestic and international business travel and itineraries including visa's, transfers etc. Assistance with board reports. Schedule and attend meetings on behalf of executives, taking notes and recording minutes. Managing the day-to-day operations of the Chief Executive Officer. Organising and maintaining files and records. Planning and scheduling meetings and appointments. Managing projects and conducting research. Handle sensitive information in a confidential and respectful manner. Arrange Marketing material and campaigns. Assess executives needs and requirements, formulating action plans to achieve them Efficiently managing all important telephone calls: collecting and sorting mail, screening and initiating telephone calls; back up to reception. Co-ordinate and compile the corporate calendar for all board, committee, and management meetings. Process payments for all personal and business-related accounts. Arrangement of special events. Building a knowledge and understanding of the clients (external and internal) and relationships with their support staff to enable and facilitate excellent client service and interaction. Preparing and editing correspondence and reports. Preparing, collating, compiling, editing, and finalising internal documentation. Preparing proposals, documents, presentations, and organograms. Supporting the EXCO members direct reporting line with administrative duties.  Strategy Support   Create a strategy folder with each business unit strategy, action list and progress. Share transparently with all staff to view status and progress thereof. Together with MANCO create a strategy implementation schedule per business unit. Together with the CEO, engage with teams to set target dates, allocate resources, schedule, and track actions. In conjunction with the company change management team align strategies between the business units & identify and address any gaps. In conjunction with MANCO align strategies between the business units & identify and address any gaps in each strategy Liaise regularly with the Power Coaching for assistance in strategy execution and ensure momentum. Coordinate quarterly strategy review meetings with all departments to review strategies. Ensure each team update the changes within 48 hours and thereafter amend the company strategy document, distribute and communicate the changes to the entire company. Office Management Manage the daily operations of the office, including ordering supplies, scheduling appointments, and organizing company events and functions. Manage board room and meeting. Answer phones and take messages. Greet visitors and provide customer service. Troubleshoot technical and office-related issues. Develop and maintain filing systems. Track and manage office expenses. Create and distribute documents and reports. Manage and coordinate all travel arrangements. Health and Safety compliance. SharePoint & Critical Property Information Gather data from Property Managers where data is not currently held by FVT. Ensure data is accessible, information is relevant, logical, streamlined and up to date. Train users; ensuring compliance and integrity of information. Identify opportunities to utilize technology to improve access to information and implement same. SKILLS & COMPETENCIES Skilled and eloquent communicator (verbal and written). Utilise strong writing and research skills. Ability to work under pressure and to tight deadlines. Experience with conferencing and travel arrangements. Ability to multi-task, prioritize and demonstrate flexibility in a fast-paced environment. Excellent time management skills, professional discretion, and highly people skills. Work well independently and with a team to solve problems. Serve as a friendly, hardworking, and punctual employee. Organise and prioritize work in order to complete assignments in a timeous, efficient manner. Full MS Office suite proficiencies. Excellent power point presentation skills. Intermediate bookkeeping skills. Minimum 5 years property related experience.