Specialist - Travel and Administration

دوام كامل في a Laimoon Verified Company في UAE

نُشرت يوم October 20, 2024

تفاصيل الوظيفة

OverviewThe opportunityThe primary purpose of the role is to provide administration, analysis, reporting, and coordination support, including inbox and diary management, meeting and travel coordination as well as communication assistance and business support activities to assist business planning and project management activities. To provide comprehensive administrative support to Senior Executives.Core42 is the UAE's national-scale enabler for cloud and generative AI, combining G42 Group's expertise across multiple technology disciplines into a single platform for public sector and large enterprise transformations. Building on our capabilities as sovereign cloud and HPC specialist, we bring generative AI, cybersecurity, professional and managed services expertise to enable national-scale program deployments across industries.ResponsibilitiesPerform basic Admin Functions providing admin support to C-level Executive(s).Efficient documentation handling, filing systems for easy retrieval.Coordinating meetings, receiving visitors, scheduling meetings.Overseeing project timelines and keeping them on track.General Reporting (internal & external).Must handle confidential information in a professional manner.Collaborate in preparing / modifying client-specific marketing material suitable for the target client.Collect & Analyze Data across various departments.Present findings (presentations, charts, graphs, tables) and pitch ideas or suggestions to Management.Administration & CoordinationArranging travel, accommodation, relevant visas for frequent business travel for internal and external meetings/events for each Executive.Coordinating internal/external meetings and work closely with internal and external stakeholders to ensure attendance and necessary documentation is distributed in a timely manner.Organizing global video/telephone conferences across multiple time zones.Collating and issuing the agenda and minutes for regular meetings along with agreed follow up actions.Managing, monitoring and reporting when necessary the processing and coding of invoices and expense claims for each Executive.Ensuring all hardcopy and electronic materials containing confidential information are securely stored and only accessible to those authorized to view such content.Communication AssistancePro-active & complex diary management syncing with various time zones.Inbox management for each Executive to meet their requirements and to support prioritization of tasks.Managing incoming/outgoing communication for the Executives as appropriate to manage expectations of internal and external customers.Building strong relationships within Core42 divisions.Meeting and greeting visitors at all levels of seniority.Attend relevant meetings to ensure representation.Business SupportSupporting the Executives to research and collate data, prepare reports and presentation packs for different stakeholders.Contributing to and monitoring specific projects as assigned or agreed by the Executives such Any other duties commensurate with this level and role.QualificationsTo qualify for the role you must have:Previous comprehensive Administrative experience supporting more than 2 senior manager/executiveProven experience of working with large, complex quantities of data with ability to present information in a concise and easy to read formatElectronic diary managementProcessing visa documentation, travel arrangements, Working across time zonesPrevious use of Skype/MS Teams for business, and online meeting/conferencing technologyExcellent verbal and written communication skills and professional telephone mannerHigh standards of accuracy, quality and attention to detailStrong time management skills and ability to prioritize under pressure without compromising qualityFlexible and possess ability to adapt to fast changing environmentEnthusiastic, confident, people orientated personality required - able to liaise with people to achieve work goals whilst enhancing relationshipsAbility to keep information organized and confidentialHelpful, discreet and mature approach to work - understanding the 24/7 approach to the role considering the multiple stakeholder management.Advanced skills in Microsoft Office - in particular PowerPoint and ExcelWhat We Look ForIf you are a performance-driven, inquisitive mind with the agility to adapt to ambiguity, you will fit right in. You should be eager to explore opportunities to build meaningful collaborations with stakeholders and aspire to create unique customer-centric solutions. Bias for action and a passion to conquer new frontiers in the AI space is at the heart of the Core42 community.What Working At Core42 OffersCulture: An open, diverse and inclusive environment with a global vision that encourages personal growth and focuses on ground-breaking, industry-first innovations.Career: Outstanding learning, development & growth opportunities via structured training programs and innovative, high-tech projects.Work-Life: A hybrid work policy to strike the perfect balance between office and home.Rewards: A competitive remuneration package with a host of perks including healthcare, education support, leave benefits and more. If you can confidently demonstrate that you meet the criteria above, please contact us as soon as possible.

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Specialist - Travel and Administration

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الشركة المعلنة عن الوظيفة

Confidential

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