Specialist- Logistics Management (Emiratzed Role)
تفاصيل الوظيفة
Full-timeSub Division: Group SVM and Corporate ServicesDivision: GCOOCompany DescriptionNow it's your time to join the #1 bank in the Middle East and one of the most prestigious financial companies in the region. Shaking up the world of banking requires a lot of smarts and skill. We're looking for the brightest and best to help us reach our goals and we'll also help you reach yours. Your success is our success as you grow stronger in your career. Join us and leave a legacy of your own, as a pioneer in both the company and the industry.Job DescriptionJOB PURPOSE:Manage the bank's portfolio of subscriptions and renewals in a timely and cost-effective manner.Manage the administration of the bank's outsourced fleet for cars and drivers and related fuel/salik/parking spend reconciliations.Maintain updated MIS on spends, master records for subscriptions and fleet, and related payment logs.Staff cafeteria management.Manage weekly team meetings, arrange updated presentations, and track actions.Provide cross-functional support to the Logistics team on Hospitality.Job ContextSubscriptions:Manage the bank's subscription renewals in line with the SOP (print and electronic subscriptions - i.e., newspapers, magazines, etc.).Ensure appropriate approvals are obtained and timely renewal and payments are made towards subscriptions.Manage any distribution or delivery issues with vendors.Ensure timely payments to vendors and track spend.Responsible for vendor inquiries about SOA (statement of account) and outstanding balances.Bank's Car and Driver Services Management:Manage the bank's cars and related spend on fuel, salik, parking, etc.Ensure timely renewal of vendor contracts for outsourced fleet and driver services.Ensure driver access and replacements are managed in line with SOP.Ensure appropriate approvals are obtained and timely renewal and payments are made towards outsourced services.Manage any issues with vendors on cars or drivers (leaves, replacements, car services, and related replacement vehicles, etc.).Ensure timely payments to vendors and track spend.Responsible for vendor inquiries about SOA (statement of account) and outstanding balances.Day-to-day administration of related services and taxi arrangements for business requirements.Ensure efficient administration of corporate cards for fuel, refill of salik/Mawaqif balances, and monthly reconciliation of payments due on credit cards.Staff Cafeteria Management:Management of staff café contracts and ensuring timely renewals or replacements as required.Quality checks ensuring compliance with contract terms, safety, and hygiene standards.Cross Functional Support to Hospitality:Request PR for hotel booking for international branches and follow up for PO.Request PR for taxi booking for international branches and follow up for PO.Allocate POS / Cost GL Account for branches, Business Unit, and International Branches.Provide scanned copies of hotel invoices together with approval for payment.Follow up with Procurement & Accounts Team for payment.Maintain a proper record for all payments.Update Chart of Accounts.Provide support for management reports and presentations as required.Ensure to update relevant policy & procedures as per review cycle.Updated MIS to be maintained for all activities managed.Provide cross-functional support to function as required.Work towards consistent process improvements and efficiency enhancement.Contribute towards team consolidated growth and success.QualificationsGraduate or post-graduate.Administration function experience and basic experience in hospitality management or function (2 years or more).
#J-18808-Ljbffr Management & Operations
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