Admin | Executive Assistant Petra Mechatronics

Job Title: Executive Assistant to GM

Job Ref: W-GMEA-210823

Salary: 5,000-6,000 AED

Openings: 2

Career Level: Middle-Senior

Location:Dubai / Sharjah UAE

Hybrid (Onsite and Remote) /Flexible Location: Option available for Seniors, and highly skilled & experienced applicants.

Gender: Female

Experience: Minimum 5 years, including at least 2 years in a similar position

Overview

We are seeking a highly-skilled and professional Executive Assistant to work closely with our General Manager. This role demands a self-motivated and results-driven candidate, Skilled at overseeing various functional areas independently and capable of making routine administrative decisions without supervision.

Key Responsibilities

Executive Support: Act as the primary source of support to the General Manager in various capacities, including personal assistance, office management, and serving as an executive secretary.

Administrative Management: Efficiently manage tasks/calendars, coordinate projects, and handle both indoor/outdoor administrative duties.

HR and Recruitment Support: Assist in basic HR functions and recruiting processes.

Financial Tasks: Provide support in basic accounting and oversee budgetary elements.

Supply Chain Oversight: Understand and support basic supply chain operations.

Digital Marketing Assistance: Aid in digital marketing tasks as needed.

Required Qualifications

Educational Background: Diploma or University degree in Business, Finance, Logistics, IT, or Engineering is advantageous.

Professional Experience: 5 Years in Secretarial and Administrative roles, with at least 2 years dedicated to Executive Assistant duties.

Professional Skills: Must be highly organized, proficient in MS Office (Word, Excel, Outlook), and possess excellent communication skills in English with clear accent and grammar.

Analytical and Problem-Solving Skills: Strong ability to analyze situations and solve problems independently.

Decision-Making: Confident in making administrative decisions and managing regular admin issues directly.

Travel Readiness: Able to undertake international visits and perform outdoor administrative tasks as required.

Typing Proficiency: Minimum speed of 35 WPM.

Additional Qualifying Advantages

Industry Experience: Prior experience in a similar industry or environment.

Specialized Knowledge: Familiarity with FCL/LCL, international purchasing, and hands-on experience with CRM software is a plus.

Certifications: In Team-leading and Office Management.

Licenses: UAE Driving license

Language Skills: Arabic language proficiency is an advantage.

Tech Savvy: Familiarity with Zoho Books, Zoho Inventory, WordPress, and WooCommerce.

Application Requirements

References: Must be able to provide credible references and support claims with documents and relevant experience certificates.

Assessment: Candidates will be required to pass a pre-employment test covering MS Word, Excel, product knowledge, and typing skills.

How to Apply

Submit Your Application via Email: Send your application to jobs@petrame.com.

Complete the Online Application Form: For a preferred method of submission, click the 'Apply for this job' button below to fill out and submit the official online application form.

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