Executive Associate to the office of President & CEO

About BethanyBethany Care Society (Bethany) is one of Western Canada's largest faith-based, not-for-profit providers of care, housing, and community services for seniors and adults with disabilities. For over 75 years, Bethany has provided high-quality, person-centred care focused on the unique physical, emotional, and spiritual well-being of our residents and tenants. We create caring communities to support Albertans to age well.Why Bethany?We offer top-ups for maternal leaves, generous vacation and leave time, competitive salaries, benefits, and retirement savings programs. We are committed to employee well-being and giving back to our community. We invest in our people because they are the reason for our success.SummaryThis role reports to the Executive Assistant to the President & CEO and is responsible to act as an intermediary support providing critical analysis, research and preparation of executive-level documents in support of Bethany's vision, mission and values as well as strategic and business plans. The lead function includes providing an elevated level of administrative and project-based support in support of strategic initiatives of the President & CEO's office. This role requires excellent interpersonal, communication, analytical and diplomacy skills.What You Will DoService Excellence: You will effectively build and manage relationships with the Executive Team, Clients, Board and all levels of employees at Bethany. Working directly with the Executive Team & Executive Assistant reporting to the President and CEO, performance measures include:CEO SupportPrepares effective briefing and updates for the CEO in preparation for upcoming meetings, committees, and events.Organizes and prepares for meetings and corporate events to ensure that all materials are available, accurately and on time.Reviews CEO communication such as briefing notes and prepares timely responses to inquiries.Supports the CEO in dealing with confidential or sensitive personnel or other organizational matters.Provides coverage for Executive Assistant and reception as needed.Board GovernanceSupports the Board governance team and is responsible for all deliverables that support strong governance implementation by Bethany Boards.Accountable for researching best practices and drafting Board policies. Provides information on policy, processes, and documents for each committee, as well as supporting the maintenance of governance accreditation standards.Coordinates Board and committee meetings including, but not limited to, creating meeting agendas, preparing documents, and managing the Board's information-sharing portal.Manages all internal and external governance records, documents, and processes.Project ManagementPreparing briefing memos and relevant updates for the CEO on outstanding projects, identifying issues, developing contingencies, and suggesting remedies.Responsible for the timely preparation and presentation of project materials for key external and internal meetings.Engages in effective communication and acts as an intermediary between the CEO and internal and external clients.Assists in managing special projects on behalf of the Executive team.Supports and leads projects for the Foundation and ELT as required.Regulatory ComplianceDevelops and monitors regulatory compliance checklists to ensure assigned projects comply with federal, provincial, and governing regulations.Research and AnalysisConducts environmental scans and content research to further the CEO's initiatives or programs, preparing draft documents after critical analysis has been completed.What You Bring:Education:Office or Business Administration certificate/diploma or other relevant post-secondary.Experience & Skills:5+ years administrative experience at a senior level.Experience leading an administrative support team.Experience interacting with a Board of Directors is an asset.Additional Essential Skills:Excellent organizational skills, flexible and able to multi-task, with demonstrated resourcefulness in setting priorities.Excellent analytical skills, ability to quickly aggregate and analyze information.Ability to write reports and business correspondence. Outstanding grammar and proofreading skills.Ability to present information and respond to high level inquiries from clients, donors, partners, Board Directors and other members.Ability to handle stressful situations with measured calmness and decisiveness.Advanced Excel and Microsoft Office skills.Guided by exceptional common sense, maturity, discretion and the ability to maintain confidentiality.Strong sense of accountability, integrity and ability to handle highly visible responsibilities.Strong verbal and written communication skills; ability to effectively present and execute on innovative ideas.How to Apply:Like what you see and think you have what it takes to join our team?INTERNAL APPLICANTS: Internal applicants must utilize their @bethanyseniors.com email address in order to be considered for the role; failure to do so may result in omission from the selection process.Apply Online at: http://bethanyseniors.com/careers/ by submitting your resume and cover letter.Please note this competition may close sooner if a suitable candidate is found.All applicants are thanked for their interest. Only those selected to move forward will be contacted.Bethany Care Society is an equal opportunity employer.Successful candidates will be required to obtain a Criminal Background Check and provide proof of all mandatory immunizations.Bethany Care Society complies with the Personal Information Protection and Electronic Documents Act (PIPEDA). By forwarding your resume to Bethany you are consenting to the collection and use of your personal information for this job competition. Your information will be kept strictly confidential.

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