C-level Executive Assistant (Project Management Assistant)

دوام كامل في a Laimoon Verified Company في Saudi Arabia

نُشرت يوم July 3, 2024

تفاصيل الوظيفة

Job Summary : The Executive Assistant to the C-level is responsible for providing comprehensive support to the C-level, Board of Directors, and Executive Team and managing the organization's office operations,. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.Responsibility : • Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.• Complete a broad variety of administrative tasks that facilitate the C-level ability to effectively lead the organization, including: assisting with special projects, designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.• Work closely with the C-level to keep them well informed of upcoming commitments and responsibilities, following up appropriately• Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.• Manage all aspects of organization's office services. Evaluate and assist in developing office policies and procedures for improved work flow and anticipate future needs as organization grows• Provide event management support as requested. • Provide hospitality to all guests and help to create a welcoming environment. • Answer main phone line and respond to inquiries.• Process and distribute daily mail.• Invest in building long-lasting relationships both externally and internally.• Manage petty cash reimbursements and reconciliation.• Other projects/duties as assigned for the overall benefit of the organization

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