Administration Assistant
تفاصيل الوظيفة
The role of Bilingual Admin Assistant based in Doha, Qatar will act as a coordinator providing a completer secretarial/clerical service including office management, time management. Correspondence and clerical responsibilities.Provide a complete secretarial and administrative service to a line manager or a department to facilitate organisational processes and allow them to concentrate on mainstream activities.Provide a complete telephone and correspondence service, routing correspondence and calls as necessary and replying where appropriate to ensure that all mail is dealt with efficiently.Establish and maintain records and filing systems, replenish stationery and arrange for the efficient operation of office equipment to ensure the manager can function effectively and efficiently.Produce various forms of documentation such as Type-copy, Photocopies, Scans, Faxes, Presentations, SAP as required.Make travel arrangements in a time-effective way, including booking itineraries/venues, ensuring most effective use of line manager's time andmaximum cost efficiencies.Perform master file administration - customer, vendor and bank - as directed by ED Finance or controller.Process procurement activities on behalf of the finance department in liaison with the procurement coordinator.Coordinate with courier services in order to ensure that" /> The role of Bilingual Admin Assistant based in Doha, Qatar will act as a coordinator providing a completer secretarial/clerical service including office management, time management. Correspondence and clerical responsibilities.Provide a complete secretarial and administrative service to a line manager or a department to facilitate organisational processes and allow them to concentrate on mainstream activities.Provide a complete telephone and correspondence service, routing correspondence and calls as necessary and replying where appropriate to ensure that all mail is dealt with efficiently.Establish and maintain records and filing systems, replenish stationery and arrange for the efficient operation of office equipment to ensure the manager can function effectively and efficiently.Produce various forms of documentation such as Type-copy, Photocopies, Scans, Faxes, Presentations, SAP as required.Make travel arrangements in a time-effective way, including booking itineraries/venues, ensuring most effective use of line manager's time andmaximum cost efficiencies.Perform master file administration - customer, vendor and bank - as directed by ED Finance or controller.Process procurement activities on behalf of the finance department in liaison with the procurement coordinator.Coordinate with courier services in order to ensure that"> Administration AssistantMackenzie Jones - Doha, Qatar Posted In 15/1/2014 Apply For Job Applicants 88 Views 9638 Job Description My client, a Chemical and Petrochemical Marketing and Distribution Company purchases, markets, distributes and sells the Qatar production of chemical and petrochemical regulated products to the global market.USD25 billion will be invested in the State of Qatar up until 2020 in the chemicals and petrochemicals fields with an objective to support and grow the industry towards a sustainable diversified economy that will mark Qatar's next decade as the "Chemical and Petrochemical decade". With such expansion my client requires additional support to their sales department.The role of Bilingual Admin Assistant based in Doha, Qatar will act as a coordinator providing a completer secretarial/clerical service including office management, time management. Correspondence and clerical responsibilities.Provide a complete secretarial and administrative service to a line manager or a department to facilitate organisational processes and allow them to concentrate on mainstream activities.Provide a complete telephone and correspondence service, routing correspondence and calls as necessary and replying where appropriate to ensure that all mail is dealt with efficiently.Establish and maintain records and filing systems, replenish stationery and arrange for the efficient operation of office equipment to ensure the manager can function effectively and efficiently.Produce various forms of documentation such as Type-copy, Photocopies, Scans, Faxes, Presentations, SAP as required.Make travel arrangements in a time-effective way, including booking itineraries/venues, ensuring most effective use of line manager's time andmaximum cost efficiencies.Perform master file administration - customer, vendor and bank - as directed by ED Finance or controller.Process procurement activities on behalf of the finance department in liaison with the procurement coordinator.Coordinate with courier services in order to ensure that Job Category Administration & Secretarial Job Requirements Experience Min: 3 Years Career LevelSenior Job TypeFull Time Vacancies4 Open Positions Salary Negotiable GenderAny Degree LevelAny Faculty / Institute Any Major Any Age Any NationalityAny Residence Location Any Languages Any Own a CarAny Have Driving LicenseAny Job Skills Candidates must have a minimum of 3 years secretarial experience; have excellent written and verbal communication skills (English and Arabic). Equally you will have the ability to multi task and adapt to time pressures with strong prioritization qualities. A good team player with strong interpersonal skills is also a must. About The Company Mackenzie Jones Middle East has decades of HR, Marketing, Finance & Accounting, Sales, Secretarial & Business Support, Management Consulting and Engineering recruitment expertise. Along with a deep understanding of key market sectors and regions, we never forget to treat clients, companies and candidates as individuals who have unique needs.So we always listen, constantly learn, occasionally challenge and frequently advise. It's all part of a service renowned for its courtesy, consideration and dedication. Based in Dubai since 2006, our office covers the GCC and Levant countries and with the right regional expertise, we are the leading specialists.We're growing rapidly because people appreciate our honesty, commitment and results.Areas of specialties we recruit for are: Human Resources, Finance & Accounting, Marketing, Sales, Secretarial & Business Support, Executive Search, Banking & Financial Services, Management Consulting and Engineering. Company Industry Recruitment Agencies Apply For Job Or share with friends Share this job to: Similar Jobs
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