Administration Controller

takealot.com,  a leading South African online retailer, is looking for a highly talented  Administration Controller to join our TDT Team in KZN.  We are a young, dynamic, hyper growth company looking for smart, creative, hardworking people with integrity to join us. We offer a market related, Total Remuneration Package which allows full flexibility according to your needs, a great work environment and a promise that you won't be bored as long as you are prepared for a challenge and want to build something great. Reporting to the Department Manager. Your responsibilities will include: Office Support Diligently maintain and regularly update vehicle trip-sheets, ensuring precise recording of mileage, fuel consumption, and all maintenance activities for accurate record-keeping. Support operations with timely coordination of vehicle repairs, servicing, and insurance renewals. Ensuring all fuel data is recorded and any anomalies is reported back to operations. Collaborate closely with the finance department to track and manage expenses related to fleet management, ensuring accurate financial records. Oversee the processing of all insurance claims within the stipulated period, ensuring timely resolution and compliance with insurance requirements. Oversee record keeping and reporting of time and attendance, and ensure data is accurate. Office Management Ensure a clean, safe, and well-organized working environment through the application of 5S principles in office spaces. Oversee the maintenance and repair of office equipment and furniture to ensure optimal functionality and a conducive work environment. Monitor and replenish office supplies, including stationery and consumables, to support daily operations and maintain efficiency. Coordinate and schedule facility repairs and maintenance, addressing issues promptly to ensure the continuous functionality of office spaces. Manage office access control systems, maintaining accurate records of employee access for security and accountability. Oversee the ordering of employee uniforms and coordinate the quality control of Personal Protective Equipment (PPE) to ensure safety compliance. Vendor Management Consistently evaluate vendor performance to ensure adherence to agreed-upon service levels and maintain high-quality standards. Address any vendor-related issues or disputes promptly and efficiently to maintain smooth operations and positive vendor relationships. Conduct vendor payments and efficiently upload and process invoices on the system, ensuring accurate and timely financial transactions. Generate vendor Purchase Orders (POs) on the system and ensure that no invoices are carried over to the next month, maintaining financial accuracy. Ensure the accurate processing of all monthly accruals, including those related to staff, rentals, and fuel expenses. Attributes required: Have a detailed understanding of warehouse management systems Problem solving skills required Possess excellent verbal and written communication skills for a demanding and customer focused working environment. Possess excellent personal organisation and business administration skills in accordance with modern best practice methods. Possess the ability to work productively, efficiently & effectively with initiative and drive under tight timescales and pressure whilst maintaining attention to detail and quality. Possess the willingness to learn, improve and adapt. Good team player, hard worker, willing to be flexible with a positive attitude Must be able to work as part of a multi-cultural team Must be able to train staff Qualifications: Matric or equal qualification Degree/Diploma in Supply Chain Management/Logistics/Business Administration/Finance 3 years in a logistics/supply chain/warehouse/financial institution working environment People Management experience The Environment : takealot.com employees are entrepreneurial and dynamic, smart, customer-centric, fun and have the shared ambition of takealot.com being the leading e-commerce company in Africa. We have fun, work hard, take ownership, work in teams to create solutions, and are always open to direct feedback/new ideas on where we can improve. We are short on ego and high on output. We are doers and not only thinkers, it's all in the execution after all. We love what we do and what we are creating. We seek to Employ an  Extra Ordinary Mind  who: is respectful but forthright is an expert at doing, who can not only design but also execute is analytical, able to use data to make decisions is competitive, self-directed and strive to be the BEST (GREAT requires a lot of work and does not only happen during business hours) is  passionate about the potential of e-commerce  and delivering a  world-class customer experience is  entrepreneurial ,  thrives under change  and accepts it is a constant and always  looks for solutions  to do something better and faster is business SMART. Able to think about problems from a business perspective using technical and product input; is curious and challenge the status quo is innovative and enjoys iteration is collaborative will be at the cutting edge of developing new concepts for takealot.com thinks like an owner  of the business is  SMART, has INTEGRITY  and  is HARD WORKING