Bio-Medical Engineering Administrative CoordinatorsFinance

Reportsto BioMedical Engineering Manager and Head of BioMedicalEngineering Projects daily. Accuratelyperforms all administrative and clerical tasks assigned tothem. Prepares source data forcomputer entry by compiling and sortinginformationestablishing entrypriorities. Monitor andcoordinate with Vendors for invoices of completed works such asdeliveryinstallation and finalacceptance related to BioMedical EngineeringDepartment. Constant followupsto Vendors and diligently verify all relevant documents as perFinalAcceptance Checklist arein order and complete before submitting toBioMedicalEngineers forsignatory and approval prior to invoiceprocessing. Review receivingdocuments against Purchase Order/Contract and scrutinize them foralldetails.Coordinate with departments across Primary Health Care Corporationto review thematerialreceived. Processes sourcedocuments by reviewing data for deficiencies resolvingdiscrepanciesby using standardprocedures or returning incomplete documents to the source orpointof contact for the sourcefor resolution. Evaluatesupplier liability and create Good Receipt Note and Work Orders inOracle ERP. Prepare PaymentOrders in Oracle ERP for the created Good Receipt Note andWorkOrders.Maintain proper documents and records of receiving from Endusersand Vendors. Followup relevantdepartment and ensure that Vendors are being paid for allcreatedPaymentOrders. Prepare monthlyfinancial statements for processed payments andregularlytrack/followup anypending invoices. Prepareannual Balance Sheet report of all PurchaseOrders/Contracts/Payables.Maintains data entry requirements in an organized and professionalmanner by followingdata programtechniques and procedures.Verifies entered/captured data by reviewing correcting deleting orreentering datacombining datafrom both systems/sources when information is incomplete purgingfilesto eliminate duplicationof data. Tests data changes andshould maintain changelog for the deviations in the datareceivedfrom the source andupgrades by inputting new data reviewingoutput. Secures information bycompleting regular data base backups to avoid loss ofdata. Proactively supportsResource No. 2 as backup to track and record documents onallproject tenders new healthcenters construction and other related documentsasneeded by BiomedicalEngineering Department.Maintains operations by following policies and procedures reportingneeded changes. Maintainscustomer confidence and protects operations by keepinginformationconfidentialRequirementsDegree/Diplomain Finance Accounting or equivalent.Must haveextensive knowledge and experience in Accounts Payablerole.Mustbe able to make presentations in PDF PowerPoint or other formatsregarding newHealthCenter projects tender status existing and new equipment deliveryinstallationmaintenanceservice contracts KPIs and other important matters to PHCChighermanagementas needed by the Head of BioMedicalEngineering.Mustbe excellent in MS Office Tools Word Excel PowerPoint OutlooketcBenefitsCompetitivebenefits.