Document Controller

Job Description

• Set up the hard copy documentation system including coding, categories, document reference number…etc. to facilitate effective and secure access.
• Follow-up the implementation of the document system by all employees and in accordance with the system.
• Create a log for incoming / outgoing documents, CDs and correspondence and specifying date and time, update with latest versions and approval status, and ensure that they are stored / archived in hard copy and electronic form (Oracle) and retrieve as requested.
• Use the correct stamp with each document as per company policy.
• Submit/ deliver documents, letter…etc. to other parties and ensure the official receivable evidence.
• Maintain the latest soft and hard version of the documents, drawings…etc. on the database and deliver controlled copies of latest approved documents and drawings to the appropriate party. (Client, consultant…etc.)
• Follow-up delayed and non-replied tasks/documents with the consultant and the project/department team.
• Report delayed and non-replied correspondences that exceeded the agreed review period to the Technical Manager.
• Create and maintain copies of all documents on an external back up storage. (When Oracle is not applied).
• Scan all letters, memos, documents, drawings...etc. and store using the applied coding and serial number system along with link (hyperlink) to the documents list to ensure easy access.
• Circulate incoming documents, letters, … etc. to internal employees as per the Project /Department Manager instruction.
• Apply document control procedures agreed upon with all external parties.

Job Requirements

• Minimum 3 years of experience in the same field.
• Good English Language
• Excellent Computer Skills (Microsoft Office)
• Proficient in typing and editing skills
• Data Organization skills
• Attention to details