Senior Finance and HR Executive

One of our major Government Business Associations is looking for an Senior Finance and HR Executive Length: 2 years contract with a possibility of an extension Location: Mississauga, ON 'The start date of this job is flexible and in order to find the best candidate the job may remain open much longer than the date mentioned on this posting... or you may be asked to start sooner than the expected start date if you are able to do so !' Please read the job description below. If this interests you, please send a MS-Word version copy of your resume (ASAP) along with a telephone contact number: E-mail to hr@teamrecruiter.com Please mention the job title above in the subject line The recruiter in charge of this role is Fathiya After you have submitted your resume via e-mail please complete the application for this specific job by clicking 'Submit Your Resume for this Job' at the bottom of this page to match your resume to the job. If you are interested in further opportunities, why not also do a general registration in our database. By visiting our website and clicking on 'Database Registration' If you do not think you are a match for this opportunity, but know someone who is, feel free to forward this email to them and you will be eligible for a referral bonus upon a successful hire. Requirements: POSITION SUMMARY Reporting to the President & CEO, while working closely with the Controller and unit directors, the Senior Accountant, is accountable for the accuracy and completeness of all accounting entries, payment of invoices, invoicing of revenues, issuing purchase orders, processing payroll, maintaining personnel files, onboarding and offboarding employees, benefits management and other human resource administration. The candidate identifies, analyzes and resolves problems related to finance and human resource administration and proceeds to resolve in an efficient manner to ensure proactive and efficient customer and employee service, effective control and timely payments and receipts. RESPONSIBILITIES 1. Human Resources 30% Keeps accurate and up-to-date electronic personnel records Manages employee data, including tracking vacation, sick and other leave, and other relevant information Updates WagePoint (payroll processing system) and benefits portal with salary and other employee information Onboards new employees, including drafting employment contracts, sending for signature, obtaining completed onboarding forms, enrolling in employee group benefits and group RRSP (where applicable) Provides insights to improve HR processes, review and revise new hire guides and other HR related documents, recommend revisions to company policies as required. Offboards employees, including arranging for return of equipment for home-office employees, preparing termination agreements, maintaining related records, calculating and processing final pay including pay-in-lieu of notice and vacation pay entitlements, updating status in WagePoint, issuing ROE Provides support to Directors and CEO on annual employee review process, including preparing documentation and processing salary increases Works with Controller to ensure payroll data is accurately reflected in the GL Communicates with external parties such as insurance vendors and recruitment agencies. Ensures compliance with relevant labour laws and legislation (e.g. Health & Safety, AODA, Human Rights, mandatory employee training, etc.) Advises employees on changes to benefits, policies or other matters affecting employees; answers employee questions related to benefits, payroll and HR issues. Maintains a positive relationship with employees, managers and external parties. 2. Accounts Payable 35% Verifies and processes invoices, cheque requests and claims for payment, matches invoices to purchase orders as applicable, ensures accuracy, completeness and compliance with policy and procedures, Reviews expense claims to ensure compliance with company policies. Ensures approvals of invoices, cheque requests, claims, receipts and credit card statements and uploads transactions into QBO, Provides training to staff on entering and approving expenses and visa transactions in Nexonia Maintains expense types and approval routing in Nexonia Processes payments (EFT, PAP, Visa, etc.) in a timely manner, matches to payment/claim/invoice documents, prepare and processes EFT file and routes for approval. Ensures corporate procurement credit card is managed appropriately and reconciled monthly. Ensures recurring charges are entered, processed and paid in a timely manner (e.g., telecom) Follows-up with vendors for discrepancies noted on invoices and or purchase orders. Maintains and updates vendor records in QBO and Nexonia Classifies and maintains secure, orderly financial records, according to the fiscal year. 3. Payroll 10% Processes bi-weekly payroll and any special pays: o Runs Wage report and ensures upcoming changes are processed. o Ensures all approved Employee Change Form changes or changes identified by the CEO or Controller have been made in WagePoint (pay increases, position changes, new employees, terminations). o Makes required manual adjustments and entries in WagePoint, as identified on approved Employee Change Form or identified by Controller. o Runs required processes to generate appropriate time entries, accruals, and deductions in WagePoint, verifies entries; submits final pay report to Controller for approval prior to processing. o Generates upload file and prepares journal entry for posting in QBO. o Creates RRSP contribution file and enters in RRSP Group Plan portal. o Monitors CRA account to ensure remittance payments are made on time Classifies and maintains secure, orderly payroll records. Makes adjusting entries, as required (including accrual balance adjustments) Reconciles monthly benefits invoice against payroll reports, identifies discrepancies, notifies/obtains explanation from benefits provider, prepares adjusting GL entries where required. Generates various payroll reports in payroll system, as required. Reconciles all payroll balance sheet accounts on a quarterly basis. o Reviews and approves annual T4 report prepared by WagePoint, made any required adjustments for taxable benefits Prepares and submits annual EHT report, applies for a rebate if applicable. 4. Invoicing and Receivables 10% Creates and distributes invoices to clients in a timely manner, as required. Verifies integrity of data relating to invoicing clients and the receipt of payments ensuring compliance to service fees. Provides support to Member Services to ensures timely collection of client receivables. Receipt invoices against bank deposit. Verifies payments received through QBO online. Records grant payments received and advises Controller when advance notifications are received. 5. Reporting 5% Reconciles the General Ledger Accounts on a quarterly basis and maintains the Chart of Accounts, creating account codes as necessary to track project or specific costs. Prepares and reconciles bank and visa statements and liaises with bank as necessary. Prepare and submits government remittances and ensure correctness and completeness, including preparing HST and PSB rebate. Using a sound understanding of accounting principles, provides effective support in the generation of quarterly financial reports and Ministry reports. Identifies and punctually resolves discrepancies in accounts. Monitors and reports on bank balances and fund payments. Reconciles general ledger accounts quarterly. Assists with audit preparation as required. 6. Other 10% Books flights using corporate reward points and reconciles balance of corporate reward account. Tracking and handling of special events revenue where applicable. Provides proactive and effective customer service to all internal and external stakeholders. Contributes to a positive working environment by aiding other team members, if requested, maintaining a positive and optimistic attitude, and proactively finding solutions to problems and ways to improve service and efficiency Proactively identifies and recommends changes to processes and procedures that simplify/shorten processes, strengthen controls, eliminate/reduce duplication AND enhance customer service. Assists with data input, gathering of information and analysis, as required. Submits weekly report to CEO and Controller Provides training to staff on use of expense and AP management system (Nexonia). Other duties, as assigned. TOTAL: 100% Qualifications: EDUCATION 3-year diploma/degree in Accounting or Business Administration CPA designation (or working towards) an asset CHRP designation (or working towards) an asset SKILLS Thorough knowledge of generally accepted accounting principles Tact and diplomacy when dealing with clients and employees Initiative and decision making skills Analytical and problem solving skills Demonstrated experience in handling confidential Information Attention to detail and accuracy Effective organizational & time management skills Strong English language communications (verbal and in writing) and listening skills Ability to decipher, recommend changes and implement policies Ability to train staff in processes and procedures Requires an in-depth knowledge of computer applications and accounting software (QuickBooks Online, Expense management system, Payroll/HR system) Strong proficiency with Microsoft Office applications, particularly advanced Excel functions EXPERIENCE 3 years in accounting or HR position Experience with auditing and processing expenses against policy Experience with accounts payable functions Experience with accounts receivable functions Experience processing payroll Experience in HR administration Please note that this is the most up to date version of job description available at this time - During Client Interview you will receive additional information - variance may apply! 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