Document Controller

Job Description Location: Melbourne | CBD

Job type: Ongoing - Full Time

Organisation: Suburban Rail Loop Authority

Salary: $92,332 - $104,762

Occupation: Administration/Secretarial

Reference: 3856

Suburban Rail Loop (SRL) is an integrated transport infrastructure and precincts planning project that will deliver a 90km rail line linking every major train service from the Frankston Line to the Werribee Line via Melbourne Airport, as well as investment in the suburbs, better connecting Victorians to jobs, retail, education, health services and each other. Suburban Rail Loop Authority (SRLA) is the statutory body established to plan all elements of the project, procure builders, develop structure planning for SRL Precincts and oversee construction and the other changes that will help transform Melbourne and Victoria.

SRL is more than a rail project. It's a once-in-a-generation opportunity to plan for and prepare our city and state to meet the needs of future Victorians, and we can't do it alone. We are on the lookout for people with drive, expertise, fresh ideas and new perspectives to deliver Victoria's biggest ever infrastructure project. You will be part of history in the making, and while we're at it, we will be shaping your future too.

About the opportunity We have an exciting opportunity for an experienced document controller to contribute to effective document management and driving system improvements. This is a newly created role designed to support the delivery of Work Package C for the Suburban Rail Loop project. You will work alongside three other Document Controllers in the Information Management team, each dedicated to a specific Work Package.

Reporting to the Manager, Information Management, you will play a pivotal role in:

Working closely with project teams to fully understand business needs with the aim of ensuring the best possible information management frameworks are effectively utilised

Implementing and maintaining efficient and effective records and document management systems and associated procedures that meet corporate and best practice requirements

Managing incoming controlled documents issued by our project partners via an internal web-based document-controlled solution

Completing quality assurance checks and overseeing the release of documents and formal review of documents to capture quality assurance issues

Promoting the use of correct document and information management processes and procedures and identifying opportunities for improvement

Providing guidance and training to staff on document and information management matters

Managing and maintaining the internal electronic records and document management databases, repositories and filing systems, checking compliance with structures and naming conventions on a regular basis

This is an ongoing, full-time role. You will work in a hybrid work model with access to a range of flexible working arrangements.

For more information, please refer to the position description.

About you Experience in the operation and maintenance of document and information management systems and databases

Experience with document control practices and protocols for engineering documents

Experience using electronic document management systems within the Office365 environment

Experience with web-based collaboration systems (e.g. ProjectWise and TeamBinder)

Outstanding project management skills

Ability to prioritise own tasks, work with minimum guidance and meet deadlines while keeping supervisor informed of task progression and competition, and proactively seeking assistance when required

Excellent communication skills and the ability to work effectively with managers and senior leaders and explain concepts and procedures

Why join us Generous leave entitlements

An emphasis on work-life balance

High-performing team environment

Equal opportunity employer

Personal and professional development opportunities

Committed to safety and wellbeing

Training and development opportunities

Our People Strategy and Gender Equality Action Plan are designed to enhance diversity in our workplace through targeted attraction strategies. If you have any questions related to recruitment, please feel free to reach out to the recruitment adviser or hiring manager mentioned in the position description.

For individuals with disabilities requiring adjustments during the recruitment process, our Inclusion team is here to provide support. The inclusion mailbox () is specifically for those seeking further information about targeted recruitment strategies and for individuals with disabilities requiring adjustments. Please contact us, and we will ensure your needs are met during the application and recruitment process.

SRLA is committed to providing a working environment which is safe and without risk to the health of its employees and partners consistent with its obligations under the Occupational Health and Safety Act 2004 (OH&S Act). To support this, SRLA recommends that all employees be fully vaccinated.

How to apply Please note that appointment of successful applicants will be made subject to a satisfactory pre-employment screening check.

Applications close Australian Eastern Standard Time 11:59pm Sunday 28 April 2024