Admin Assistant - Operations

Who are we?noon is the largest e-commerce player in the Middle East and is quickly becoming the go-to platform for all online customer needs. We have built a full-fledged ecosystem of products and services in e-commerce, quick-commerce, food, fintech, grocery, and fashion—and we are just getting started.noon's fastest hyper-local delivery platform, Noon Minutes offers a localized assortment of FMCG & grocery products with delivery within 15-minutes. Currently live across the UAE, KSA and Egypt, offering thousands of products to customers in record time.We are a team of dynamic professionals who are aggressively ambitious, rapidly scaling, and uniquely positioned to capitalize on the rapid adoption of e-commerce in the Middle East.We're on an unconventional mission, doing something that has never been done before. We are developing the future of online shopping, and we're looking for top talent to join us on our mission.What you'll Do?Invoice Management: Receive and review invoices, ensuring accuracy and completeness of information.Follow-up with Finance Departments: Collaborate with finance teams to obtain necessary approvals, resolve any discrepancies, and track invoice processing.System Reconciliation: Reconcile invoice data with financial systems to ensure accurate recording and reporting.Perform financial reconciliation tasks, including matching invoices, receipts, and statements to ensure accuracy and completeness.Payment Verification: Coordinate with vendors to verify payment details, resolve payment-related issues, and ensure timely and accurate payments.Collaborate with internal teams to gather necessary documentation and information for reconciliation purposes.Conduct regular audits to identify any discrepancies or errors in financial records and promptly resolve them.Process Completion: Monitor and track the progress of invoice processing, ensuring adherence to established timelines and procedures.Vendor and Stakeholder Communication: Liaise with vendors and internal stakeholders to provide updates, resolve inquiries, and address payment-related concerns.Documentation and Reporting: Maintain accurate records of invoices, payment details, and communication for audit and reporting purposes.Assist in the preparation of financial reports, summaries, and other relevant documentsProcess Improvement: Identify opportunities to streamline invoice processing, improve efficiency, and enhance financial control measures.Maintain and update financial records, ensuring they are organized and easily accessible.Manage and prioritize incoming communication, including emails, phone calls, and inquiries related to administrative and financial matters.Support general administrative tasks such as data entry, filing, and scheduling appointments,Coordinate and schedule meetings, take minutes, and assist in the preparation of meeting materials.Assist with budgeting and expense tracking activities.Ensure compliance with company policies, procedures, and regulatory guidelines.Who will excel?Educational Background: Bachelors degree in finance, accounting, or a related field is preferred. Relevant certifications or qualifications will be a plus.Proven experience in an administrative role, preferably with exposure to financial reconciliation tasks.Knowledge of Financial Processes: Familiarity with financial systems, invoice processing, and payment verification procedures.Strong attention to detail and a high level of accuracy in working with financial data.Proficiency in using financial software and tools for reconciliation purposes.Excellent organizational and time management skills, with the ability to handle multiple tasks simultaneously.Strong communication skills, both written and verbal.Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.Knowledge of financial and accounting principles is desirable.Ability to maintain confidentiality of sensitive financial information.Problem-solving and analytical skills.Ability to work independently as well as in a team environment.'noon isn't for everyone. And that's okay.' This is one of our core operating principles.We're looking for resourceful doers. Thinkers who are both creative and analytical. Problem solvers who are enthusiastic about delivering results. Our ideal candidate will be comfortable in a fast-paced, multi-tasked, high-energy and often ambiguous environment.If the above values resonate with you, then noon might be the place for you. PRB