ADMINISTRATIVE OFFICER, CLASS 2- ADMINISTRATION - Material Resources (S-2324-1400)

SUMMARY OF THE POSITION

Person who, assists one or several professionals or a work team in their administrative or professional tasks.

She performs a set of administrative or managerial tasks according to the established complex methods or procedures or she changes them as needed. She exercises mainly and usually responsibilities related to the development and processing of files or data requiring specific knowledge.

She may also perform tasks falling under the secretarial sector.

SPECIFIC FUNCTIONS

Under the Coordinator of Material Resources/Operation and assisting the administrative technician, the position holder will maintain and upkeep the security guards and office cleaners of the department. He/She will assist with the transit management system and other clerical tasks. Ideally, the incumbent is familiar with the virtuo financial system to place orders and receive material and process invoices. Knowledge of schedule making will be a key part and request replacement as well.* Plans schedules for office cleaners and security team;* Monitors, receives and processes maintenance requests at the department;* Orders materials through RGS and internal requests;* Ensures the daily administrative tasks of the department;* Support the transit team;* Any other work-related request by the supervisor.

REQUIREMENTS

Education:

Must have a High School Diploma

Knowledge and Abilities:

Good knowledge of routine office work;

Good knowledge of Computerized system;

Autonomous, flexible and discrete;

Practical and attentive to detail;

Excellent communication skills (both written and spoken);

Team work capabilities.

Language:

Fluent in English;

French or Cree as an asset.

Others:

Possibility of on call