Executive Officer

PA, EA & Secretarial (Administration & Office Support)

• Calendar and Schedule Management: Efficiently manage the Executive Vice President's calendar, including scheduling meetings, appointments, and coordinating travel arrangements as necessary.
• Communication and Correspondence: Handle all incoming and outgoing correspondence, prioritize emails, draft and proofread documents, and prepare presentations on behalf of the Executive Vice President.
• Meeting Coordination: Schedule and organize meetings, prepare meeting agendas, recording minutes, and following up on action items.
• Information Management: Maintain and update confidential files, documents, and records, ensuring accuracy and accessibility.
• Project Support: Assist in special projects assigned by the Executive Vice President, including research, analysis, and report preparation.
• Relationship Management: Build and maintain strong working relationships with internal and external stakeholders, including board members, clients, and vendors.
• Event Planning: Coordinate and assist in the planning and execution of company events, conferences, and corporate retreats.
• Travel Arrangements: Arrange domestic and international travel, including flights, accommodations, transportation, and visas as required.
• Financial Administration: Assist with expense reporting, budget tracking, and invoice processing.

• Bachelor's degree in Business Administration, Communications, or relevant field.
• Proven experience as an executive assistant or in a similar role.
• Strong organizational and time-management skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficient knowledge of office management systems and procedures.
• Strong MS Office skills, including Word, Excel, PowerPoint, and Outlook.
• Ability to handle multiple tasks, prioritize effectively, and meet deadlines.
• High level of integrity and ability to maintain confidentiality.