Document Controller for QHSE Management

Job Description

Job Summary: The Document Controller for QHSE (Quality, Health, Safety, and Environment) Management plays a pivotal role in ensuring the efficient management, organization, and control of all documentation related to Quality, Health, Safety, and Environment within the organization. This position involves maintaining accurate records, managing documentation workflows, and ensuring compliance with established procedures and regulatory requirements. Key Responsibilities: Document Management: Oversee the creation, distribution, storage, and retrieval of QHSE-related documents, ensuring accuracy, relevance, and compliance with organizational standards and regulatory requirements. Documentation Control: Implement and maintain an effective document control system, including version control, tracking, and archiving of documents, ensuring accessibility while maintaining confidentiality and integrity. Record Keeping: Maintain a comprehensive database of all QHSE documents, ensuring proper categorization, indexing, and filing for easy retrieval and reference. Revision and Updates: Coordinate with relevant departments to facilitate timely revisions, updates, and approvals of documents, ensuring that the latest versions are available to authorized personnel. Compliance Assurance: Monitor and ensure adherence to QHSE standards, policies, and procedures outlined by regulatory bodies, certifications, and industry best practices. Collaboration and Support: Collaborate with cross-functional teams to facilitate document-related requirements, provide support, and conduct training sessions on document control procedures when necessary. Continuous Improvement: Recommend and implement enhancements to document control processes and systems to optimize efficiency, accuracy, and compliance.

Job Requirements

Qualifications and Skills: Bachelor's degree or equivalent in a relevant field. Proven experience in document control, preferably in QHSE or a related industry. Familiarity with document management systems and software applications. Strong attention to detail and organizational skills with the ability to manage multiple tasks effectively. Excellent communication skills, both written and verbal. Understanding of quality management systems, health and safety regulations, and environmental compliance standards. Ability to work collaboratively in a team environment and independently when required. Proficiency in using Microsoft Office Suite and other relevant software tools.